HR Operations Assistant

Date: 05-Aug-2022

Location: Warsaw, European Union, PL

Company: British Council

Job Title: HR Operations Assistant

Role Purpose: HR Operations Asistant's role will be providing operational support responsible for delivering support across the range of functional areas of HR including recruitment, Onboarding, Employee Life-Cycle, Off-boarding, benefits, payroll. The role will ensure excellent customer service in responding to questions and resolving issues, timely HR Systems employee life cycle data entry and HR records maintenance.

Main Accountabilities:
HR Operational support
•    wide range of administrative duties in support of services related to Onboarding and Off-boarding
•    coordinate recruiting process (manage on-line postings, schedule interviews, extend offers, prepare new hire paperwork) 
•    provide input for payroll

System management (HRIS & SAP)
•    act as a recruiter and onboarding admin in MyHR and perform all required tasks
•    initiate, enter and manage employee hires, job changes, terminations
•    recording, processing absences 
•    raising purchase orders, processing invoices

Functional expertise
•    Maintain HR Records to include personnel files and other employee documents
•    prepare HR documents (contracts, medical referrals, employment certificates, etc.)
•    annual leaves calculation and processing 
•    share knowledge and learning with wider EU HR team
•    contribute to future improvements of core HR processes

Internal customer focus
•    provide prompt and timely support to internal customers, answering employee and manager questions within area of expertise 
•    coordination of medical scheme and Benefit system

Relationship management
•    develops good working relationships with HR shared services and key stakeholders in HR to support effective implementation of procedural changes and improvements


Role specific knowledge and experience
•    Working experience in the area of HR
•    Strong systems knowledge (Excel, Word, Power Point)
•    Knowledge and experience of working with HRIS system


Language requirements:
•    English language skills to the CEF B2 level
•    Polish language skills to the CEF C1 level


Pay Band: Local pay band 4/H
Location: Warsaw/Poland
Type of Contract: Fixed-term with possibility to extend.
Employment Requirements: Pre-existing right to work in Poland.
Closing Date: Tuesday, 16 August 2022 applications will close at 22:59 CET time