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Project Coordinator (TVET)

Date: 08-Jun-2021

Location: Tripoli, Middle East and North Africa, LY

Company: British Council

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Contract Duration: February 2022 (with possible extension)
Location: Tripoli, Libya
Pay Band H/4

Salary: 2061 LYD/month + medical insurance
Closing Date: 22 June  2021

 

Role Purpose

 

This role has the overall objective of ensuring contractual, project and financial management support for the EU funded project ‘Libya Technical and Vocational Education and Training (TVET) Delivery and Development’ and ensuring smooth coordination between the Libya-based and Tunisia-based project management teams. The post holder will report to the Tunis-based Senior Programme Manager and also work closely with colleagues in the region/ UK / Brussels.


Function Overview

 

The EU funded project “EU Libya Technical and Vocational Education and Training (TVET) Delivery and Development” originally started in January 2013 and was suspended on the grounds of “force majeure” in October 2014. The project is now re-launching and will be remotely managed from Tunis with visits to Libya from some project staff as required.
The original purpose of the project was to improve capacity and provide quality technical and vocational education and training in Libya, and to improve the quality of content and relevance of education and training to meet demands in the labour market. The revised implementation will continue to develop capacity and methodologies for the TVET offer in Libya in line with real demand for skills in the Libyan economy. It will also focus on supporting the establishment of Centres of Excellence in a limited number of TVET institutions. Activities in these Centres of Excellence will include:

 

  • Capacity building in leadership and management 
  • Raising the skill levels of teachers
  • Providing relevant advice and guidance to graduates and the unemployed 
  • Improving collaboration and understanding between education and business. 

 

As a result, the Centre of Excellence institutes will be better equipped to provide higher quality training that is more relevant and matched to the needs of local employment.
Overall Result Areas of the programme are as follows: 

 

  • Result Area A: Enhance the quality and relevance of training provision in a selected number of TVE schools to meet the social and economic needs of the community (Centres of Excellence)
  • Result Area B: Reinforce capacity of the main stakeholders representing the demand side such as employers’ organisations, syndicates and others to play an active role in the modernisation of the TVE system
  • Result Area C: Dissemination of project success and lessons learned informs wider initiatives at a national level and provides resources for further development of Centres of Excellence in additional municipalities.

 

Main Accountabilities

 

Programme/service support

  • Delivers a range of administrative services within agreed corporate procedures, to maximise quality, continuity and efficiency
  • Maintains accurate records as they relate to the work area and ensure these are stored as per the organisation’s information governance and records keeping policies. 
  • Records minutes of meetings, as required  
  • Performs straightforward analysis, manipulation and interpretation of data, tasks or information, presenting findings/results accurately and appropriately to support effective maintenance of management information systems.
  • Provides logistical support to the organisation and delivery of internal and external activities/events, to ensure they run smoothly and efficiently.
  • Closely liaises with relevant suppliers for required bookings of venues and requests for services, ensuring that logistical arrangements (including security clearance and payments) are confirmed prior to any event taking place. 
  • Maintains office efficiency by planning and implementing office filing systems for outputs of all results.
  • Arrange for travel, accommodation and transportation for project staff, experts and delegates as required. 


Relationship & stakeholder management

  • Proactively communicates and liaises with others (inside and outside the BC) to ensure effective coordination and delivery of events, services and activities
  • Builds an understanding of who’s who within the wider department, unit or region to enable effective resolution of issues when they arise
  • Develop, maintain and update a contact list of project stakeholders 
  • Contact vendors or agency representatives to inquire about existing and new product information, sollicit bids, develop requests for quotations and confer with vendors regarding damaged goods, received invoices, delayed payments or related information. 

 

Finance & resource management

  • Monitors and takes responsibility for small-scale resources/cash/stock, following established procedures and ensures that equipment and materials are available and ready to use when needed
  • Manage purchases according to British Council rules and procedures respecting the British Council threshold (Process vendor creation, purchase order and purchase request creation, track orders to ensure timely delivery)
  • Use SAP effectively mainly to create and track purchase and sales orders.  
  • Monitor project expenditures and ensure that all invoices within the project are timely paid/processed. 
  • Ensure sufficiency of audit evidence and documentation by maintaining track of documentation related to supplier bidding & selection process and procurement, under the supervision of the Project Manager

 

Managing self & others

  • Plans and prioritises own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon
  • Tasks and coordinates others (e.g. internal colleagues or external contractors/suppliers) to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services.  
  • Monitors task completion to agreed quality and time standards

 

 

Qualification & Experience

 

  • Bachelor Degree in relevant field
  • Fluency in English and Arabic is essential
  • Relevant qualification in areas such as management, accounting, finance management etc.
  • 1 to 3 years of relevant working experience in the field.
  • Experience in working with international environments and with EU-funded projects 
    Knowledge of the Libyan culture and context
  • Proven expertise at managing purchases and expenditures, negotiating and communicating the vendors

 

About Us

 

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.

 

The British Council is an equal opportunities and diversity employer, and the post-holder will play a role in ensuring that Equality, Diversity and Inclusion polices are consistently applied. 

The British Council has a fundamental duty of care of all children engaged in activities with us under our mandatory Child Protection Policy. All our employees must be familiar with and follow the Child Protection Code of Conduct. The British Council believes that all children have potential and that every child matters everywhere in the world. The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC 1989.

A connected and trusted UK in a more connected and trusted world.

 

Equality Statement

 

The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies. 
The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.


The British Council is committed to safeguarding children, young people and adults who we work with.

 

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

 

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

 

  If you have any problems with your application please email askhr@britishcouncil.org


Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.