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Procurement Manager MENA

Date: 18-Nov-2020

Location: Sharjah, AE

Company: British Council

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. 
 
We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. 
 
These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

 

 

Pay Band: 7/F

Location: Flexible in Egypt, Morocco and UAE

Contract type: 1 year fixed term local contract (Renewable)

Closing date and time: Saturday 5th December 2020 (23:59 CET Time)

 

Please note that all applications for this post should be submitted in English.

 

About us:

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Last year we reached over 80 million people directly and 791 million people overall including online, broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.

 

To support development of strategic procurement function for a regional cluster of the British Council (MarketPlace MENA) through maximising efficiency (cost and staff time), delivering compliance and controlling risk. The role will promote cross-country procurement activities and consider collaboration opportunities in the region and to manage project management activities. To line manage PO processing teams across the region. 

 

To support British Council managers in the region in their procurement activities and enable them to successfully manage risk and be fully accountable for getting value for money in the procurement that they undertake.  

 

Main Accountabilities:

Purchase to pay:

  • Lead the purchase to pay system in the region aligned to the procurement policy;
  • Advise on type of purchase orders payment types and lines of responsibility;
  • Provide expert training to our internal transactional procurement team on correct procedural checks, aligned to our audit requirements and our procurement policy;
  • Develop training material and undertake regular training across the region to our requestors and ensuring in country teams understand the impact of purchase orders and payment processes;
  • Master data compliance and content assurance.


Procurement administration:

  • Provide guidance to Procurement team on the transaction process and act as point of escalation as required;
  • Oversee transactional PO processing activities as required to support Transactional Procurement team;
  • Ensure Transactional Procurement team have access to the latest Preferred Supplier Lists per region;
  • Run all P2P reports and resolve issues relating to open PO report, GR/IR reports, late PO’s and any other than are required from time to time for financial controls.
  • Report on compliance with Global Procurement Policy and identify trends which require intervention;
  • Escalate all incidents of non-compliance appropriately;
  • Support any Audit requirement of the function or other countries requiring access to P2P data;
  • Identifying areas for continuous improvement to drive efficiencies and strengthen control.
  • Support in vendor screening for sanction countries and work through actions appropriately.


Working with stakeholders:

  • Ensure legitimate P2P concerns raised by business stakeholders are remedied with the supplier and the business requirements are met. Equally a similar dialogue may be required with business stakeholders on behalf of the supplier;
  • Hold stakeholders to account for fulfilling their obligations eg. operational management of the supplier;
  • Design performance and service data collection systems and use this with the business to develop innovative approaches to service delivery;
  • Implement a clear set of responsibilities between strategic team and P2P transactional team;
  • Work seamlessly with a shared service centre and regional compliance teams and audit teams.


Team Management:

  • Management of a tactical Procurement team ensuring team is adequately sized, trained and responsive to meet regional business needs;
  • Respond to changes in PO creation demand by prioritising activities and flexing number of Procurement staff numbers through FTC or Temp Contracts;
  • Ensure the team is adequately trained and receives on the job training;
  • Provide departmental training and mentoring process to maximize team members effectiveness and efficiency;
  • Provide clear direction to the team on PO processing and documents for tendering activity. Be a source of knowledge and direction for the team;
  • Responsible for the overall performance of the team, monitoring their performance, providing timely feedback & assisting their learning and development;
  • Provide the wider procurement management team with updates on the P2P processing and work with the procurement management team to ensure there is alignment and clear procurement support in ensuring end customer gets a full procurement cycle delivered seamlessly.


Information Management:

  • Ensure all PO supporting documents are clearly stored and easily retrieved
  • Ensure all non-compliance reporting is undertaken;
  • Undertake PO spot checking and document it appropriately;
  • Work with compliance on all compliance requirement and support audit internal/external audit info requests.


About You:

What we’re looking for is someone with:

  • Bachelor’s degree or equivalent
  • Demonstratable knowledge, experience of managing P2P function or complex projects for a minimum of 2 years across multiple countries
  • Strong Project Management experience
  • Line management experience of managing 5+ team members
  •  Procurement management knowledge and ability to solve complex procurement issues.  
  • Building relationships with internal stakeholders
  • Analytical, evaluative, with keen attention to detail and the ability to meet deadlines
  • Ability to coach, manage, align, motivate and develop direct reports

 

Further details:

If you are interested in the post and feel that you are suitable, then please apply by 5th December 2020 (23:59 CET Time).

 

A connected and trusted UK in a more connected and trusted world.

 

Equality Statement

 

The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies. 
The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.


The British Council is committed to safeguarding children, young people and adults who we work with.

 

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

 

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

 

  If you have any problems with your application please email askhr@britishcouncil.org