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Exams Finance Assistant

Date: 26-Mar-2021

Location: Prague, European Union, CZ

Company: British Council

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. 
We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. 
These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.


Department: Examinations Services

Contract type: Local standard, definite

Location: either the Czech Republic, Hungary or Slovakia, depending on where the successful candidate will be based

Duration: 12 to 24 months, depending on the country the post will be based in

Payband: Local PB J

Starting salary (gross monthly): Czech Republic from 23 833,- CZK, Hungary from 229,167 HUF, Slovakia from 984.27 Euro

Starting date: 01 June 2021 (or earlier, if possible)


Role Purpose: The purpose of this role is to support the Exams teams with the efficient delivery of exams finance services. 


The role will be required to support Country Exams Finance functions with the production of off-system income recognition journals, the production of accurate monthly/quarterly income reconciliations, including calculation of expected income and support documentation, and will assist in the processing of payments (including Test Day Staff payments), refunds, SAP procurement and delivering of off-system invoicing services. In doing so, the role will provide support to ensure fluent communication with country, Cluster, Region and Global Operations and Finance functions as required. This role will be part of a cluster and regional team and might deliver services to various countries in the EU Exams Region. This role will ensure fluent communication with country, Cluster, Region and Global Operations and Finance functions.


Main Challenges:

- Delivering efficient and accurate finance and accounting support services to the Country and other Finance functions as required.

- Communicating effectively with counterparts within the Cluster and with other Finance functions as required.


Main Accountabilities:

Product Service Delivery

- Monitors bank transactions on a daily basis and delivers accurate income recognition reports. Ensures accurate income recognition information is shared effectively with Finance and Operation teams as required.

- Monitors income is allocated to the correct WBS and assists in the investigation of mis-postings.

- Assists Exams Finance Coordinator in the production of accurate income reconciliations, including calculation of expected income and support documentation. Supports investigation on reconciliation findings and follow up actions.

- Supports the processing of refunds by preparing appropriate documentation.

- Supports Exams Operations in processing payments, including payments for Test Day Staff, ensuring compliance with local laws requirements and timeline.

- Supports the processing of off-system invoices ensuring accuracy of invoicing procedures.

- Processes Purchase Orders and Sales Orders on SAP, according to standards and policy requirements.

- Supports the creation of Vendors and Business partners on SAP when required.

- Resolves finance related queries received from the Exams Teams.


Customer service

- Assists Exams Finance Officer in researching and obtaining satisfactory and timely resolution of first stage financial issues, coordinating input from other colleagues/departments/managers as required, to do so. Ensures the customer is kept informed throughout the process.


Relationship and stakeholder management

- Works with Finance, SSC as well as relevant functions in Country and Cluster and ensures fluent communication and sharing of information.


Risk and compliance    

- Uses standard financial and accounting processes in order to protect the interests of the BC.

- Serves as point of escalation for Exams and Customer Services delivery teams on significant Exams finance issues.

- Identifies business risks and provides accurate information as required.


Analysis & reporting

- Recommends improvements in off-system processes.


Test Day Support

- Where appropriate this role will be part of a team carrying out Duty Officer duties on a rotational basis supporting test day delivery. The test day roster will include some early morning and weekend cover.



Minimum/Essential: Relevant experience in accounting, financial and/or administration skills in a business environment; Experience in delivering efficient and accurate information and reporting of financial data; English language skills to the CEF B2 level, Local language skills to the C1 level (B2 as a minimum)

Desirable: University degree in any subject or relevant qualification; Experience of working across a number of countries or across geographies within a single country.


Benefits: depending on the country the post will be based in, for details please see the web pages of the British Council in the Czech Republic, Hungary, and Slovakia.


Closing Date: Sunday 18th April 2021 23:59 UK Time



A connected and trusted UK in a more connected and trusted world.


Equality Statement


The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies. 

The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.

The British Council is committed to safeguarding children, young people and adults who we work with.


We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.


Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.


If you have any problems with your application please email askhr@britishcouncil.org