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Team Leader Accounts Payable

Date: 11-Jan-2021

Location: Noida, South Asia, IN

Company: British Council

Job Title

 

Team Lead - Accts Payable

 

Directorate or Region

BCMS, India

Department/Country

Finance Transaction/BCMS India

Location of post

SSC Noida, India

Pay Band

6

Reports to

Senior Manager - SSC Finance (Tran. Services), BCMS

Duration of job

Permanent

 

Purpose of job:

 

  • Execute timely Vendor payments run as agreed with countries T & E Settlement, GR/IR clearing and exceptions reporting, and other AP compliances.
  • Providing timely, accurate and reliable accounting support to the countries served the team with respect to AP matters
  • Focal point for regional/functional processing requests and incidents relating to Purchase to pay activities to the countries served the team.
  • Ensuring delivery of AP service to levels of performance detailed in SLAs and/or OLAs.
  • Running FCCF control tests for mandatory areas under Purchase to Pay and generate reports for review by Regional Leads

 

 

 

Context and environment: (e.g. dept description, region description, organogram)

  • Reports to:                  Senior Manager - SSC Finance (Tran. Services)
  • Supervises:                 Up to 7 direct reports – Executive - Accts Payable & Executive - Travel & Expense

     

  • Financial Impact:        Responsible for providing processing service on payables and vendor transactions assisting in improving efficiency of operations and to meet the agreed service levels.
  • Territory / Products/processes/services handled:  Determined by shift operation and real time support to regions

 

Equality, Diversity & Inclusion:

 

The British Council is committed to a policy of equal opportunity and welcomes applicants from all sections of the community. We work to ensure that people are not unjustifiably discriminated against on the basis of gender, including transgender, marital status, sexual identity, religion and belief, political opinion, race, work pattern, age, disability or HIV/AIDS status, socio-economic background, spent convictions, trade union activity or membership, on the basis of having or not having dependants, or any other irrelevant grounds.

 

Accountabilities, responsibilities and main duties:
(including people management and finance)

 

  • Execute Vendor payments run and  manual payment ,

 

  • Monitoring for block invoicing monitoring and OOS/ queries invoice

 

  • Follow up for payment rejection and BACS trace , Re issue of rejected / return payment, To do a Root cause analysis of payment failure and timely reporting it

 

  • Execute  T & E Settlement and  T&E audit,

 

 

  • GR/IR clearing, IR clearing ,

 

  • Provide monthly reports and daily exception reporting

 

 

  • GL clearing ,raising journal ,

 

  • Vendor reconciliation review ,

 

  • Managing SLA and ensure P2P process in compliance with P2P principles

 

  • Drive process improvement

 

 

  • Providing timely, accurate and reliable accounting support to the countries served the team.

 

  • Focal point for regional/functional processing requests and incidents relating to Purchase to pay activities to the countries served the team.

 

  • Team Management –Identification of team needs training / development , resource allocation and resolving team daily issues , team cross training and their succession plan , team mentoring , team building exercise and execute performance review

 

  • Managing customer escalation/ queries , attending customer focus group calls and process review calls ,resolution of vendor queries, helpdesk assistance, reconciliation of large key accounts and timely payments to the level of performance defined in the service levels agreed for regions served by the shift team

 

 

  • Process change assessment ,provide input to process improvement opportunity identification and analysis ,Deliver assigned changes to achieve process and performance improvement objectives

 

  • Review the quality of service delivered by means of periodic audit of completed work.

 

  • Supporting in all of kind of Audit queries pertaining to AP.

 

 

Information Security

  • Ensure that their workforce are aware of the information security policies and comply with them
  • Ensures that the team complies to ISO 27001 and IGA related requirements
  • Send account opening requests effectively
  • Disable accounts immediately for leavers and Absconders /on long leaves
  • Document and monitor / review access levels of his/her team
  • Provide security awareness and education to team
  • Manage Records to ensure compliance to Freedom of information act
  • Ensure incidents of their respective functions are closed within SLAs

 

 

 

 

Key relationships: (include internal and external)

 

  • External: Customers Vendors, Region & Country finance, banks, agencies and regulators.
  • Internal: Line Manager & HOD 

 

 

Other important features or requirements of the job
(e.g. travel, unsocial/evening hours, restrictions on employment etc)

 

May require to travel occasionally, work extended hours during training/hiring drives

 

Please specify any passport/visa and/or nationality requirement.

Passport required

Please indicate if any security or legal checks are required
for this role.

Standard background verifications required

         

                                                                                       

 

Person Specification

 

 

Essential

Desirable

 

Assessment stage

Behaviours

Connecting with others

Essential

 

 

Interview

 

Working together

More demanding

 

 

Interview

Being accountable

More demanding

 

 

Interview

Shaping the future

 

Making it Happen

 

Creating shared purpose

 

These behaviours will be needed to be successfully carried out for the role, but will not be assessed for recruitment purposes

Skills and Knowledge

  1. Financial accounting skills including book-keeping
  2. Understanding the organisation and working pattern
  3. Process management skills
  4. Risk identification and management
  5. SAP system skills
  6. Communication skills
  7. MS Excel, Word
  8. Power Point

 

Visio

Interview

Experience

 

Experience of 5 years or more in Account Payable and General accounting with process handling, service delivery as per agreed service levels and managing process delivery team.

 

Essential

 

Short listing
and/or Interview

Qualifications

 

Part Qualified (CA/ICWA Inter) or Post-Graduate in commerce/M.Com

 

Essential

 

Short listing