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Subject Matter Expert - Pre-Appointment Screening

Date: 03-May-2021

Location: Noida, South Asia, IN

Company: British Council

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. 
We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. 
These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.



Job Title: Subject Matter Expert – Pre-Appointment Screening



Purpose of job:


The Subject Matter Expert is responsible to mentor, advice, manage the team, support the operations and manage feedbacks/ complaints of the process and engage with stakeholders for effective delivery of Global PAS and ensuring organisation compliance with Baseline Personnel Security Standard of both pre-screening and in-employment re-screening. 


Experience areas:


  • Able to simultaneously manage tasks for multiple processes
  • Ability to adapt quickly to different IT systems
  • Be proficient with Microsoft office, especially excel and outlook
  • Have great interpersonal and communication skills
  • Be Versatile. A big part of the IELTS function is the willingness to help one another even though it may fall outside of the job description
  • Motivated self-starter who must be eager to learn and develop as the role expands


Knowledge of:



  • Strong experience of working in Background screening industry with strong experience of managing the Background screening process of an MNC
  • Shall be independently handling floor Ability to plan well and prioritize work
  • Proactive approach with focus on problem analysis & resolution
  • Ability to communicate effectively to all levels of internal and external contacts verbally and in writing
  • Proficient using Microsoft Office
  • People leadership experience




  • A person who has independently managed shifts in previous organisations.
  • A person who has worked in secured process/ environment in previous work profiles.
  • Lean/six sigma certification
  • Vendor Management experience


Accountabilities, responsibilities and main duties:

(including people management and finance)



Leadership skills:

  • Should be able to look and pre-empt problems and identify solutions with logical analysis.
  • Should have a flair for achieving organisation goals and driving Continual Improvement projects.


  • Is a Subject Matter Expert for the process and is responsible to mentor, advice and support the executives in delivering the work with high quality and efficiency.
  • Work proactively with Region teams to resolve issues, judging when further escalation to stakeholders is needed, support the regions in escalation process as necessary
  • Expert with all the tools & technologies that are in use in the process.
  • Act as escalation point when challenges arise, including new compliance requirements
  • Is responsible for managing feedbacks/ complaints in the process and taking corrective actions to avoid repeats.
  • Deliver relevant, timely MI to stakeholders, driving efficiency & compliance, informing of trends in screening and enabling informed decision making
  • Manage vendors/partners to ensure quality, productivity, and service level expectations are achieved
  • Responsible to ensure all process & service-related compliances are adhered in the process.
  • Responsible to engage with stakeholders for effective delivery of Global PAS
  • Carrying out performance measurement, monitoring, and evaluation of entire team to monitor service quality & improve efficiency.
  • Preparing and directing schedules, monitoring attendance of the team, scheduling breaks and shifts as necessary.
  • Conduct regular team meetings and one on one sessions with the teams
  • Ensuring team members acquire the appropriate support and training to apply the best skills and knowledge on the job.
  • Create SOP’s/Maintain Knowledge articles/updates and share with team on a regular basis.
  • Support team on all queries (e.g. Process/Transport/Admin/Payroll/Team Related) independently and occasionally with support of relevant stakeholders.

Quality Management

  • Manage performance of team and report non compliances as per the guidelines.
  • Achieving quality related KPIs of the process.
  • Driving continual improvement initiatives in the process.

Governance and Reporting

  • Maintain Schedule Adherence, Work Force Management (Break management), Shift Management and Rotation.
  • Good with MS Excel and formulas for reporting purposes
  • Practicing and ensuring compliance with that of all the BCMS’ policies and procedures.


Information Security and other mandatory compliances:

  • Read, understand and comply with the information security policies.
  • Raise incident / blow whistle when observe any noncompliance to information security or IELTS compliance related policies.
  • Ensure compliances to Organizational policies like code of conduct, IT policy etc.




  • Graduation or equivalent


Further Information

Pay Band – 6

Contract Type – Indefinite

Department/Country- GM/ India - Noida

Closing Date [Time] – Wednesday - 19/May/21 [23:59]




A connected and trusted UK in a more connected and trusted world.


Equality Statement


The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies. 
The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.

The British Council is committed to safeguarding children, young people and adults who we work with.


We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.


Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.


  If you have any problems with your application please email askhr@britishcouncil.org

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.