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Contract Finance Manager, EU SHARE Programme

Date: 19-Nov-2020

Location: Jakarta, East Asia, ID

Company: British Council

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. 
We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. 
These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Payband: 7/F
Department: Finance 
Contract type: Fixed-term, 30 months contract


Role Purpose
The purpose of this role is to support the Senior Programme Manager in the oversight and administration of the financial systems, processes and budget for the EU-funded Support to Higher Education in the ASEAN Region programme. 

The candidate will work with a range of internal and external stakeholders to ensure that the programme is managed in a way that maximizes: value for money; EU satisfaction; compliance with British Council internal policy; compliance with the EU contract requirements and contribution to cultural relations impact. 


The candidate is expected to provide clear management information to support project delivery and strategic decision making by senior project managers, and for partners, donor and beneficiary. The candidate is also expected to ensure all financial accounting regulations of both British Council and the donor organisation are applied. Coordinate financial reporting requirements, internally and externally, working with partners are also required. Work with delivery consortium partners particularly the financial management staff of consortium partners. 


Main Accountabilities 
Financial Reporting and Control (60%)
Financial Planning & Analysis
Reviewing actual project income and expenditure monthly; ensuring accurate reliable financial data is always maintained in the finance system and the project financial management toolkit; with these being reconciled against the contract budget. 


Client Finance 
Maintaining adherence to EU finance policies throughout the programme. 


Delivery Finance 
Procurement work focusing on proper documentation collation; claim checking (including travel& subsistence) submitted by British Council project team, consultants, and partner organisations; managing all aspects of internal and external audits, in coordination with the local country and EU reporting requirements


Programme Implementation (40%)
Providing financial support to the Senior Programme Manager and management team in execution of project-related operational finance activities; evaluating the financial performance of the project regularly, together with the Project Board, the partner organisations and the Regional Finance Team


•    Candidate must have the right to live and work in Indonesia
•    Criminal record check required
•    Some business travel maybe necessary and could potentially include weekends on occasion
•    Degree in Financial Management, Accounting, or equivalent
•    Fluent in Bahasa Indonesia
•    Proven experience on EU contracts and project management 
•    Knowledge in Finance/Accounting system such as SAP, etc will be an advantage
•    Proficiency in all Microsoft office applications
•    Good negotiation skills in dealing with stakeholder agencies, related to project management


•    Medical insurance (inpatient, outpatient and dental), life insurance and BPJS 
•    Personal Accidents and Term Life Insurance (Global 24 hrs a day/7 days a week) 
•    Professional development opportunities 
•    Medical insurance (inpatient, outpatient), life insurance and BPJS


Special Note

The hiring position is subject to final signing of the Head Contract with the client i.e. the EU

Closing Date: 03 December 2020 

A connected and trusted UK in a more connected and trusted world.


Equality Statement


The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies. 
The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.

The British Council is committed to safeguarding children, young people and adults who we work with.


We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.


Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.


  If you have any problems with your application please email askhr@britishcouncil.org