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Project Finance & Administration Assistant (75%)

Date: 19-Feb-2021

Location: Colombo, LK

Company: British Council

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.


Project Finance & Administration Assistant (75%) – Integrated Rural Development “Enterprise” project 
Pay band: PB 4
Location: Colombo, Sri Lanka
Department: Education & Society
Contract type: Part time (75%), Fixed Term contract
Duration: Until 31 January 2022
Closing date and time: Sunday, 28 February 2021, 23:59 Sri Lanka time

Role Purpose: 

This job role will be responsible for completing the accounting process for the British Council’s components of the ‘Support to Integrated Rural Development in the Most Vulnerable Districts of the Central and Uva Provinces of Sri Lanka’, project funded by European Union (EU), CARE Germany-Luxembourg and the British Council, and implemented in partnership with Chrysalis including monthly, quarterly and annual reporting requirements. This includes ensuring consistent, accurate and robust financial accounting processes in line with governing accounting practices and policies. The post holder will also support the team with administrative activities, contributing to effective project management and successful delivery of the overall project. She/he will be based in the British Council Colombo office.   


Challenges and Accountabilities: 

•    Assist in the preparation and consolidation of financial plans, (re)forecasting, cash flow, reporting and analysis for project activities on British Council system.
•    Assist in procurement of internal and external resources for specific activities and services, ensuring EU and British Council procurement guidelines.
•    Set up vendors in British Council system, raise purchase order, collect invoices, and coordinate timely payment to the vendor.
•    Collect and record supporting receipts and documentation to validate transactions.
•    Follow up on timesheets from the consultants and other project staff and keep records of such timesheets including assisting to prepare required claims and invoices.
•    Assist to prepare internal financial reports in British Council system and external financial reports to the Delegation of European Union and assist in internal audits, client audits and expenditure verification audit.
•    Manage project office petty cash, prepare post project related journals and provide support for project closure and financial reconciliations.
•    Support team with compliance to financial processes and support for planning and management of facilities, office services and travel services for the project.
•    Coordinate logistics for the project team and external consultants for the implementation of identified project activities (such as field visits and events), including the arrangement of transport facilities.



•    Sri Lankan citizen or in possession of a valid work visa to work in Sri Lanka with high proficiency in English and Sinhala and/or Tamil.
•    Finance graduate and/or part qualified with a professional accounting body i.e. ACCA/CIMA/CPA or equivalent.
•    Minimum 2 years of proven experience of financial management in development sector projects with Experience of working in donor funded projects. (preferably EU funded)
•    Experience of preparing and analysing financial reports.
•    Experience of working with financial software systems, SAP etc.
•    Experience of risk management including fraud mitigation.



A connected and trusted UK in a more connected and trusted world.


Equality Statement


The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies. 
The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.

The British Council is committed to safeguarding children, young people and adults who we work with.


We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.


Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.


  If you have any problems with your application please email askhr@britishcouncil.org