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Finance and Administrative Coordinator - SED, Education and Society

Date: 10-Jun-2021

Location: Bogota, Americas, CO

Company: British Council

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. 
We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. 
These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Pay Band and salary: H - $2,959,000 COP
Contract Type: Fixed term for 6 months approx.
Location: Colombia
Right to Work Requirements: Right to Work in Colombia. The British Council is not able to support or sponsor work visa applications from non-Colombians.

Closing Date: advert will close on Sunday June 20, 2021 at 23:59 Col time.


Role Purpose

To monitor and report expenditure, income, and costs of a large-scale project within the English for Education Systems (EES) Unit of the British Council Colombia. The post holder is expected to align the planning and delivery to the project’s financial execution goals and to the British Council internal policies.


Main opportunities and challenges for this role

  • Be able to coordinate the finances of a large-scale project with different sources of funding, policies, and requirements according to the British Council and a public stakeholder’s policies.
  • Manage British Council SAP system to monitor budget and to report internally and externally according to legal and normative requirements.
  • Gain knowledge on the effective use of public funds within a large project and according to the planned and approved budget.
  • Some weekend and evening work might be necessary depending on project’s deadlines.


Main accountabilities but not limited to the following

  • Providing support to the operational lead and project’s manager in all phases of the project.
  • Drafting contracts and following the internal contracting process and procurement policy with the supervision and approval of the operational lead and project’s manager.
  • Supporting the operational lead and project’s manager in the procurement processes including the evaluation of suppliers.
  • Managing financial tools for planning, monitoring, and reporting expenses, costs, and variables of the budget from the assigned project according to the British Council and stakeholders’ policies.
  • Monitoring cash flow and budget forecast for the assigned project according to the stakeholder’s requirements and the British Council’s policies.
  • Supporting the operational lead and project’s manager in the monitoring of all financial variations, thus anticipating and mitigating risks.
  • Drawing financial reports including supporting documents to external partners under the supervision and approval of the operational lead and project’s manager, including detailed reports of withholding taxes to DIAN, and according to the stakeholders and the British Council policies
  • Drawing internal financial reports under the supervision and approval of the operational lead and project’s manager.
  • Keeping an organized and detailed archive of financial support documents and digital copies of all budget data.


Requirements of the role

  • 3 years of proven experience in financial, administrative and/ or control management. 
  • 1 year of experience in the administration of contracts and suppliers.
  • University degree in economy, administration, accounting, engineering, math, finances, or related areas.
  • Ability to operate in Spanish and English (both written and spoken) at a business level. Non-native speakers of Spanish should demonstrate a CEFR C1 level and non-native speakers of English should demonstrate a CEFR A2 level.


A connected and trusted UK in a more connected and trusted world.


Equality Statement


The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies. 
The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.

The British Council is committed to safeguarding children, young people and adults who we work with.


We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.


Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.


  If you have any problems with your application please email askhr@britishcouncil.org

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.