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Administrative Assistant - SED, Education and Society

Date: 10-Jun-2021

Location: Bogota, Americas, CO

Company: British Council

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. 
 
We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. 
 
These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.
 

Pay Band and salary: J - $1,910,000 COP
Contract Type: Fixed term for 6 months approx.
Location: Colombia

Number of vacancies: 2
Right to Work Requirements: Right to Work in Colombia. The British Council is not able to support or sponsor work visa applications from non-Colombians.

Closing Date: advert will close on Sunday June 20, 2021 at 23:59 Col time.

 

Role Purpose

To support the Project Manager in the implementation, monitoring and delivery of a large-scale project component within the English for Education Systems (EES) and Schools Units of the British Council Colombia. The post holder is expected to align the planning and delivery to the project’s execution goals and to the British Council internal policies.

 

Main opportunities and challenges for this role

  • Compliance is one of the priorities of the British Council and this role brings the opportunity to understand procurement and compliance policies in the public sector.
  • Gain awareness on archiving and managing documents properly within rigorous policies.
  • Some weekend and evening work might be necessary depending on project’s deadlines.

 

Main accountabilities but not limited to the following

  • Supporting the implementation team on the design and follow up of timetables, charts, and monitoring tools for the successful and timely delivery of the project.
  • Supporting the creation and monitoring of service provision contracts, social security requirements, and procurement & contract forms for a team of external service providers including consultants and vendors.
  • Supporting the administrative and finance coordinator in the payment chain to suppliers – invoice collection and processing, and payment confirmation.
  • Securing the management of documents and files of the project and filing digital and physical copies of project documents.
  • Creating new vendors when necessary and following the British Council’s policies.
  • Managing databases, analysing data and complying with all data protection policies.
  • Requesting quotes from different suppliers and evaluating proposals through the corresponding matrix.
  • Ensuring the logistics and organization of events related to the obligations of the agreement.
  • Keeping file of attendance, registration, participation, and customer satisfaction surveys.

 

Requirements of the role

  • 3 years of proven experience in financial, administrative and/ or control management. 
  • 1 year of experience in the administration of contracts and suppliers.
  • University degree in economy, administration, accounting, engineering, math, finances, or related areas.
  • Ability to operate in Spanish and English (both written and spoken) at a business level. Non-native speakers of Spanish should demonstrate a CEFR C1 level and non-native speakers of English should demonstrate a CEFR A1 level.

 

A connected and trusted UK in a more connected and trusted world.

 

Equality Statement

 

The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies. 
The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.


The British Council is committed to safeguarding children, young people and adults who we work with.

 

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

 

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

 

  If you have any problems with your application please email askhr@britishcouncil.org
 

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.